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Wallingford Hawks Youth Hockey Association, Inc.
Board Meeting Minutes: May 20, 2010
7:00 pm Wallingford Parks and Rec Dept facility
Elected Board Members:
Present: Dan Daddio, Mike Federico, Rit Gay, Gino Beaudoin, Sandy LeTourneau, Bob Vitale, Jeff Holley, Tom Brockett Absent: n/a
Appointed Board Members:
Present: Michael Barrett, Renee Miller Absent: Bill Copozzi, Tony Carbone, Tracy Guyette, Jon Hanley, Connie Klanica, Tony Carbone, Jim Notarfrancesco
Quorum present? Yes
Others Present: Butch Tangretti, Ted Pettit, John Pettit
Proceedings:
· Meeting called to order at 7:00 p.m. by President, Dan Daddio
· April meeting minutes were unavailable for review.
· President:
- Moved to elect Officers for the 2010-2011 Board. Holley gave an explanation of the Bylaws as they pertain to the officer’s positions. Daddio nominated Jeff Holley for VP, Sandy LeTourneau for Secretary and Tom Brockett for Treasurer. Holley nominated Dan Daddio for President. The board members agreed by a show of hands.
- Holley reviewed other positions. The only open position is CHC rep. Holley nominated Gino Beaudoin, he accepted and board agreed.
· Registrar’s reportprovided by Rit Gay:
- Gay looking for direction of whom to include in USA Hockey Registration. It was suggested to include clinic through midget. He will be sending a communication to all teams.
· Snack Shack reportprovided by Renee Miller:
- Miller stated shack is cleaned out of all food with the exception of cans of clam chowder. Since the chowder is still good it was agreed the chowder would be used at the Columbus Tournament.
· Scheduler’s reportprovided by Bob Vitale:
- Vitale commented that we have ice at both Choate an Northford for the upcoming season. It was decided to keep clinic and in-house at Choate all season. He agreed he will not schedule 3 teams on the ice at one time as it relates to Squirts. He also said that Hawks will be selling 4 hours of early or late day ice time each week to Jr. Bobcats (Monday and Friday) for the season. Hawks will also be utilizing Hamden Small ice for Mite and Squirt for the upcoming season. Vitale’s review of available ice brought up some concerns by attending parents regarding particular coaches and how ice is utilized. Daddio will encourage coaches and PMs to manage communications with parents to avoid negative feelings in the upcoming season.
· Coaching reportprovided by Mike Barrett:
- Barrett confirmed all coaches have been selected and meeting times are being set up. Tiering decisions will be due in Jun/July. - Peewee B coach has been selected. Ray Lilly will be the Peewee B coach and Tom Brockett will assist.
- Goalie suggestions were discussed. How to provide instruction to coaches to learn what is taught to goalies and how to encourage goalies to take advantage of reduced skating fees to get outside coaching instruction. Barrett suggested some training material and will share the items with interested coaches.
· Fundraising reportprovided by Jeff Holley:
- Holley presented a fundraising idea submitted by Anne Holley for a HAWKS cook book. The cost of producing the book would be about $5.00 and will sell for $10.00. It would contain some “Hawk Favorite” recipes and can be sold at the Columbus Day Tournament as well as the snack shack throughout the season. Board agreed to have her run with it.
- Holley also reviewed an idea for “Hawks Bucks”. 10 bucks for $8.00 in $0.50 and $1.00 denominations. There will be no cash back policy for these bucks. All members agreed to move forward with this idea.
· Treasurer’s reportprovided by Tom Brockett:
- Brockett reviewed the budget status. There was $450,000 in revenue and almost exactly $450,000 in expenditures. There is $12,630 in deferred revenue for 2010-11 season mostly collected from tryout fees. Only $7,300 remains uncollected from the 2009-10 season.
- June 15-Nov 15 will be the payment plan for the 2010-11 season with the exception of midgets which will run June 15-Sept 1. On average the cost increased $20.00 at each level for the upcoming season. This will allow CT Skills to hold a monthly engagement rotating teams while the coaches of those teams participate in a mandatory coaches meeting.
· Other business:
- Beaudoin asked Butch Tangredi to attend the meeting. Butch’s father passed away very recently and the family requested “in lieu of flowers” donations be sent to the Hawks. Butch would like the money to be spent on kids who really want to play but family has a hardship or who cannot afford to participate in Lake Placid. If someone does not need it the funds will roll to the next season. The board will meet to discuss the best way to manage and to address things like how to continue to fund it and how to apply for the funds.
- Daddio also offered that he would like a plaque in Tangredi’s name to be installed in the new Hawks case being made for the North wall of the rink.
- Holley brought up the need to fill the recent opening on the board. People need to submit their desire to run in an email and then the board will vote to choose the Director.
- Federico said that CHC will be sending back a roster deposit of $500.00 that the Hawks mailed in 4 years ago. He also brought a check for $600.00 in t-shirt revenue from the CHC Squirt 3B Tournament.
- As a point of interest while talking about our budget, Daddio mentioned that Hamden, East Haven and West Haven all looking to outsource the management of their rinks.
- Federico also mentioned that the 990 filing must be reviewed and understood by the board. All must be able to understand what is on the filing.
- Daddio will be getting the uniform inventory from Dave Vendetto this week and will be taking on that responsibility. Federico urged Daddio to get the uniform needs underway ASAP.
- AJ Waste is sponsoring a float in Cheshire Memorial Day parade. AJ requested permission through Daddio to decorate a trailer on one of his trucks with Hawks banners and have Hawks players ride. The board approved with the stipulation that while AJ will staff the float, it can only be Hawks players on the float.
· Meeting adjourned at 9:00 p.m.
· Minutes submitted by Secretary, Sandy LeTourneau
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Wallingford Hawks Youth Hockey Association
Board Meeting Minutes: June 17, 2010
7:00 pm Wallingford Parks and Rec Dept facility
Elected Board Members:
Present: Dan Daddio, Gino Beaudoin, Sandy LeTourneau, Bob Vitale, Jeff Holley, Tom Brockett Absent: Mike Federico, Rit Gay
Appointed Board Members:
Present: Michael Barrett, Connie Klanica , Tracy Guyette
Absent: Bill Copozzi, Tony Carbone, Jon Hanley, Jim Notarfrancesco, Renee Miller
Quorum present? Yes
Others Present: Michelle Boyle, AnnMarie Romano, Damian Stratton, Ray Ficorilli, Carrie Pettit, Traci McCormack, Michael Abbatiello, Tara Hennessey, Sue Mroczka, Brian Monroe, Kathy Kruser, Mike Connel, Dan Lavoie, Melissa Mohr
Proceedings:
· Meeting called to order at 7:06 p.m. by President, Dan Daddio
· Parent Manager responsibility review provided by Connie Klanica:
- Klanica gave an overview of all PM responsibilities and provided some suggestions to help with these tasks. Encouraged all PMs to start and keep an email list, keep a binder, request and store commitment letters, code of conduct agreements and consent to treat forms in binder, work with team coach to identify which tournaments the team with participate in, reminded all games need to be confirmed, home game clock and scorekeeping need coverage, coordinate snack shack coverage with Miller and have a schedule for parents on your team, water bottles are the team responsibility, organize special event volunteering, start team based fundraisers if the team wants them and get them approved by the board, coordinate and track community service hours for team members, and finally should attend the monthly board meetings
· May meeting minutes were approved
· Snack Shack report provided by Dan Daddio (Renee Miller absent):
- Not much to report at this time except the Hennessy family has offered to help with stand coverage as needed this year as they have in the past.
· Merchandising reportprovided by Jeff Holley:
- Holley explained that the funds that get tied up in buying merchandise, finding a place to store merchandise and then trying to sell that merchandise either on the web site or at a few Hawks events is just not worth the small profits the organization makes. Because of this the “order” tab of the website will be removed. Best to just buy merchandise at Cheshire Sports.
· Fundraising reportprovided by Jeff Holley:
- Holley announced we have signed with Lyman Orchards for the pie fundraising again this season. We will also be doing holiday decorations and hockey games like the Wolfpack.
- Holley also gave a status on the idea for the Hawks Recipe Book which was approved by the board at a previous meeting. Anne Holley will be arranging. She will be sending out an e mail in the next few days to solicit recipes for favorite snacks or meals. Mid August deadline to be available for the Columbus Tournament.
· Treasurer’s reportprovided by Tom Brockett:
- Brockett reviewed the budget status. There is approximately $70,000 in the account at the moment. Tryout ice is the only payment we have sent out for this season which was approximately $10,000. Down payments to Choate and Northford totaling about $35,000 will be sent out in late August. Plan for hockey fees to be announced on web – allowing 6 months to pay for all but midget level. Squirt C fees are reduced because there is a possible “skill” risk meaning we may have difficulty finding teams to play fair games.
- $1,525 presently in Tangredi Fund.
· Golf Tournament reportprovided by Tracy Guyette:
- Guyette has sent out 100 letters soliciting sponsorships. She has gotten back some responses. She has an upcoming meeting with Traditions to plan the meals and T-It-Up will be producing the golfer’s gift.
· Coaching reportprovided by Mike Barrett:
- Barrett stated all coaches need to be certified by December. It is preferred to be complete by start of the season. Hawks does pay for the certification of coaches.
· CHC reportprovided by Gino Beaudoin:
- Beaudoin announced changes are being discussed for Midget level. The goal would be to make coaches responsible to help deter fighting. With the current rules there are no repercussions to players that move on to high school play.
- CHC is also entertaining the thought of encouraging tryouts be held in the fall instead of spring.
- CHC will be giving $500.00 credit toward tournament fees this year.
· Registrar’s reportprovided by Dan Daddio (Rit Gay absent):
- Daddio reminded that all players – clinic through midget - must be registered with USA Hockey. Must have 2011 number to get on the ice.
· Scheduler’s reportprovided by Bob Vitale:
- Vitale happy about the new scheduling process for referees. First week of August he will attend meeting to schedule games for all levels of play. He will do this using the info he has received from all of our coaches and will arrange games accordingly. Girls are handled differently – Bob hands Chris and Tony blocks of available ice time and they schedule their own games.
· Other business:
- Beaudoin is working on the cabinet to be installed on the north wall of the Choate rink and will be getting a plaque made to honor the late Ralph Tangredi.
- Daddio stated all 2ndand 3rdteams will be declared tier 4. All 1stteams can be 1, 2, or 3 tier – there is no more 3a/3b. At this point all of our 1stteams have declared tier 3 but some changes may be possible.
· Vice President Jeff Holley:
- Moved to fill the vacated seat on the board. Holley explained that the bylaws call for the elected board to solicit candidates and then vote in a closed meeting. The 4 of the 5 candidates present addressed the board as to why they would like the position. The candidates who were present were: Mike Connel, Ray Ficorilli, Dan Levoie, and Brian Monroe. Renee Miller was absent. After the candidates spoke they were told the decision would be shared the following day.
· Meeting adjourned at 8:56 p.m.
· Minutes submitted by Secretary, Sandy LeTourneau
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Wallingford Hawks Youth Hockey Association
Board Meeting Minutes: July 15, 2010
7:00 pm Wallingford Parks and Rec Dept facility
Elected Board Members:
Present: Dan Daddio, Rit Gay, Sandy LeTourneau, Bob Vitale, Jeff Holley, Tom Brockett , Ray Ficorilli
Absent: Mike Federico, Gino Beaudoin
Appointed Board Members:
Present: Michael Barrett, Tracy Guyette, Renee Miller
Absent: Bill Copozzi, Tony Carbone, Jon Hanley, Jim Notarfrancesco, Connie Klanica
Quorum present? Yes
Others Present: Ted Pettit, John Pettit, Vin Cleary, Tony Vitale
Proceedings:
· Meeting called to order at 8:10 p.m. by President, Dan Daddio (mandatory Coaches meeting run by Mike Barrett preceded the meeting)
· President Dan Daddio: May meeting minutes were approved
· Snack Shack reportprovided by Renee Miller:
- Miller stated she will have to plan on when to start stocking the stand. She will contact Chris Dionne (previous snack stand member) for info.
· Scheduler’s reportprovided by Bob Vitale:
- Vitale will be scheduling Sept and Oct practice times. He needs to hear now what dates are no good for teams for practice. He will enter 2 months at a time on the schedule, game schedules will be worked out the 1st or second week of August, reminds us that we have mostly “home” games early in the season and travel the 2nd half. We will be using Northford a couple of days a week and hopefully 3 days/week after Thanksgiving. Bobcats will be buying some ice from us on Mon and Fri and maybe some weekends late or early in the day.
· Merchandising reportprovided by Jeff Holley:
- Holley reiterated we are no longer going to purchase new merchandise. Nothing more to report.
· Fundraising reportprovided by Jeff Holley:
- Holley said we are moving forward with the “Hawks Bucks”. $10.00 in snack stand coupons for $8.00 with a no cash back policy. Bucks are being printed now. Also looking at Wolf Pack/ Sound Tigers/ Quinnipiac for fund raisers as well as Whaler Fest tickets.
· Treasurer’s reportprovided by Tom Brockett:
- Brockett started by saying ice fees at Choate have gone up 2%. He also said money for the tournament is coming in. Also getting in applications and checks for the Columbus Day Tournament. He added that he has updated all costs for each family in the web site so current amount do is displayed for the 2010-2011 season.
· Registrar’s reportprovided by Rit Gay:
- Gay had no updates. Said he would send a reminder for registering.
· CHC reportprovided by Dan Daddio (Gino Beaudoin absent):
- Daddio stated discussions on tiering are taking place. Also there are 2 open positions at CHC – coaching and treasurer.
· Golf Tournament reportprovided by Tracy Guyette:
- Guyette explained the cost of each player gets them golf, contests, hot dog/hamburger with beer for lunch, Italian buffet for dinner and a golf item which has not yet been decided. There will be a “dinner only” option available for those who want to come but not golf. She only has 8-10 sponsors and only a few foursomes at this time. She is looking for volunteers for registration, Hole in 1 contest, 50/50 raffle, and a contact person for the day if she golf’s.
· Other business:
- Practice Uniforms: Should the Hawks provide practice uniforms as a league or handle at the team level? Many opinions for and against and topic will be discussed further at an executive session. The Board also welcomed Ray Ficorilli as its newest member, who was elected to fill the term vacated by the resignation of a former Board member.
· Meeting adjourned at 8:55 p.m.
· Minutes submitted by Secretary, Sandy LeTourneau
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